Policies and Procedures are Part of Security
When setting up your new small business or evaluating your current situation, it becomes very important to take necessary precautions to protect your business. In addition to a customized security system that meets your needs, having solid procedures to minimize risk and exposure from both employees and outsiders is equally important. Develop a security plan that keeps staff members safe, start with evaluating the current physical environment.
Controlling physical access is critical to keeping the business safe. Establish a procedure for distributing keys, including who gets keys, how you keep track of keys and how to handle it when an employee leaves the company. Additionally, procedures for employees if keys are lost is important. If you keep confidential or valuable information, products or equipment in the workplace, keep these items in a secured and access-controlled room. Keep outside entrances locked on the outside to prevent outsiders from entering. Limit access by customers to entrances that are monitored constantly. Having a security system that can provide individual codes for locking/unlocking doors, monitoring and interactive access can provide better information as to who is entering the building and peace of mind that the locks weren’t forgotten at the end of the day.
Physically observing activity in and around your small business helps you notice and deter suspicious behavior. If you don’t already, walk around regularly to keep an eye on the workplace. Encourage employees to be observant both while working and when arriving and leaving and to stop and question non-employees who try to enter back office areas. Security cameras, both inside and outside assist in monitoring the premises and discouraging potential burglars from attempting to enter your business. Hyperion provides customized video surveillance solutions for small business security that provide the video objectives your business needs and allows you to monitor your business from anywhere.
Establish procedures and train employees with a communication and response policy in case of an emergency situation. Lay out how the employees should respond to threats like an intruder, attack or suspicious behavior. Identify the procedure for communicating the threat to the rest of the staff, which may include an intercom, telephone system or a wired or wireless panic button that can be manually activated to indicate danger. Plan for a backup method of communicating with others. You might also identify an emergency meeting area that contains supplies like a first aid kit.
These areas are some thoughts to consider when taking precautions to secure your small business. A small business security system helps lay the foundation for protection, but any system requires consistent use along with policies and training to ensure that employees and managers understand their role in maintaining the integrity of the security of the business.